Mosaic
Events have been commissioned to deliver Glutamate in Mental Health: Medicines
and Mechanisms 2026 on behalf of Ketamine and Related
Compounds International Journal Club
Our Privacy
Policy for this event is outlined below:
This privacy policy sets out how Mosaic
Events uses and protects the information we collect. Mosaic
Events is the data controller and data processor of any personal data you
supply. Any personal information provided will be used to process your event
booking.
Mosaic Events are committed to ensuring
that your privacy is protected. We want to assure you that any personal
information given to will be used in accordance with this privacy policy.
What we collect
Mosaic Events may collect the following
information:
·
your name and job
title
·
your contact
information, including your email address and phone number
·
personal information
such as special requirements both dietary and mobility
·
demographic
information such as postcode, preferences and interests
·
other information
relevant to your attendance at an event (such as an address for invoicing
purposes)
What we do with the information we gather
Mosaic Events require this information to
understand your needs and provide you with a better service. We may use this
information in the following ways:
·
perform or take steps
to enter a contract to attend an event
·
improve our event
offer and services
·
send emails about
information which are relevant to attending an event
·
customise the website
and registration pages according to your interests
·
from time to time, we
may also use your information to contact you for market research purposes
related the event you have signed up for, and we may contact you by email,
phone, or mail
How long will be keep your personal data for?
We will
only retain your personal data for as long as necessary to fulfil the purposes
we collected it for, including for the purposes of satisfying any legal,
accounting, or reporting requirements.
In
general, unless still required in connection with the purpose(s) for which it
was collected and/or is processed, we remove your personal data from our
records seven years after the date it was collected. However, if before that date (i) your personal data is no longer required in connection
with such purpose(s), (ii) we are no longer lawfully entitled to process it or
(iii) you validly exercise your right of erasure, we will remove or anonymise
your personal data from our records at the relevant time.
·
If you request to receive no further contact from us, we will keep some
basic information about you on our suppression list in order
to comply with your request and avoid sending you unwanted materials in
the future.
Who has access to your information?
Mosaic Event’s staff have controlled
access to your information to enable us to provide you with services. We will not sell or rent your information to
third parties. We will not share your information with third parties for them
to market to you without your consent.
We may pass your information to our third-party service providers,
subcontractors and other associated organisations to provide services on our
behalf. The organisation we work with to
host our event management software is Cvent which we use to manage your event
booking please refer to the full privacy
policy here.
Please note when we use third parties, we
disclose only the personal information that is necessary to deliver the service
(such as email addresses), and we require them to keep your information secure
and not to use it for their own direct marketing purposes.
Consent
By signing up to one of our events you have OPTED IN to
allow your data to be used for marketing, statistical and analytical purposes
and to administer your booking surrounding the event only.
With event communications, consent can be withdrawn at any time by
contacting us using the details below, or by using the link in the relevant
email.
When signing up to attend an event you will be required to provide further
consent to any further contact after the event has taken place.
Controlling your personal information
If you wish to obtain a copy of your personal data held by us, then
please contact us using the details below. Please note, if you make a request
for this data via email, you may also be asked to provide proof of your
identity and for information that might help to locate the data you are seeking
(such as your post code).
If you believe that any of the information, we hold about you is
incorrect or out of date, please provide us with the updated details.
In addition, you have the right to be forgotten, if you would like
to be deleted from our system, please do inform us using the below details.
To contact us please use any of the details
below:
Email: enquiries@mosaicevents.co.uk
Telephone: 01904
702165
Postal Address: Mosaic Events, Tower House, Mill Lane, Off Askham
Fields Lane, Askham Bryan, York, YO23 3FS
How do we protect your data?
Mosaic Events are committed to ensuring
that your information is secure. To prevent unauthorised access or disclosure,
we have put in place suitable physical, electronic and managerial procedures to
safeguard and secure the information we collect. This includes robust IT security, data
protection training for all staff, and secure premises. Where we have contracts with external providers,
we require them to protect your information.
How we use cookies
A cookie is a small file which asks
permission to be placed on your computer's hard drive. Once you agree, the file
is added, and the cookie helps analyse web traffic or lets you know when you
visit a site. Cookies allow web applications to respond to you as an
individual. The web application can tailor its operations to your needs, likes
and dislikes by gathering and remembering information about your
preferences.
We use traffic log cookies to identify
which pages are being used. This helps us analyse data about web page traffic
and improve our website to tailor it to your needs. We only use this
information for statistical analysis purposes and then the data is removed from
the system.
Overall, cookies help us provide you with
a better website, by enabling us to monitor which pages you find useful and
which you do not. A cookie in no way gives us access to your computer or any
information about you, other than the data you choose to share with us.
You can
choose to accept or decline cookies. Most web browsers automatically accept
cookies, but you can usually modify your browser setting to decline cookies if
you prefer. This may prevent you from taking full advantage of the website.
This above applies to both the Mosaic Events
website and other microsites that Mosaic build for events.
IP Addresses
An internet protocol (IP) address can allow
us to track which organisations visit our webpages. We may use software
to plan our services and provide information on what topics specific
organisations may be interested in. We will never match IP addresses to
an individual.
Links to other websites
Our website may contain links to other
websites of interest. However, once you have used these links to leave our sites,
we do not have any control over that other website. Therefore, we cannot be
responsible for the protection and privacy of any information which you provide
whilst visiting such sites and such sites are not governed by this privacy
statement. You should exercise caution and look at the privacy statement that
applies to the website in question.
Support
If you
have any queries relating to this policy, please contact the Data Protection
Officer, Sarah Byrne on the below details:
Email: sarah@mosaicevents.co.uk
Telephone: +44 (0) 01904
702165
Postal Address: Mosaic Events
Tower House, Mill Lane, Off Askham Fields Lane, Askham Bryan, York, YO23 3FS
If you
wish to make a compliant or require further guidance on UK GDPR please visit https://ico.org.uk/